Administrative Assistant 4

Administrative Assistant 4

Requirements

• High School diploma or equivalent and 6 years additional education and/or related experience
• Experience with purchasing tools (iBuy, SAP, or similar)
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
• Experience in reviewing and editing written material for correct spelling and grammar
• Prior experience hosting customer visits, ordering and setting up meals for visitors and internal stakeholder meetings
• Experience utilizing outstanding verbal, written communication and interpersonal skills
• Candidates must have the ability to obtain, and maintain, access to DOD Secret level security clearance as a condition of continued employment
• Candidates must have the ability to obtain, and maintain, access to Special Programs as a condition of continued employment.

Responsibilities

• Performing office functions such as arranging meetings/conferences, preparing material, and setting up for meetings
• Answering phone calls and making proper referrals
• Making travel arrangements and creating expense reports that comply with current travel policies
• Placing i-Buy and p-card procurement orders
• Maintaining team distribution/access lists and seating charts
• Preparing charts, graphs, and presentations
• Must be detailed oriented, highly energetic, and possess excellent oral and written communication skills
• Proactive engagement with team, should work to anticipate, and actively anticipate future conflicts and issues and engage team to resolve prior to them becoming issues
• Serves as a focal point for the organization and communicates with internal and external customers and executives professionally representing the corporation and organization
• Assists in event planning and activities of major organization initiatives and reviews
• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization
• The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through
• Obtaining inputs and compiling weekly data for status reporting.

Preferred Qualifications

• Associate’s degree and 10 years of additional education and/or related experience
• Active Secret, Top Secret, TS/SCI, SAP/SAR access, or Polygraph is preferred
• Experience coordinating conference calls and shared link applications
• Experience with Concur (or similar) travel and expense reporting system for reporting domestic travel
• SharePoint (or equivalent), and intranet/internet proficiency
• Experience with compiling and generating reports and presentations
• Experience proofreading and correcting documents for grammatical errors
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities
• Must have experience in supporting a variety of senior management levels and administrative support within an organization
• Must be able to interface with executive level internal and external contacts with considerable autonomy
• Familiarity with Northrop Grumman’s specific systems (SAP, Concur, Facilities requests, IBUY, etc.)