Executive Assistant

Executive Assistant

Requirements

• A Bachelor’s degree or equivalent work experience
• 15+ years as a seasoned executive assistant with business savvy, sound judgment, attention to detail, creative skills, and ability to connect initiatives while prioritizing in fast-paced technology companies
• Flexibility with schedule and comfort handling last-minute requests
• High EQ, professional presence, maturity, dependability, empathy, and understanding of globally distributed organizations; ability to establish credibility with diverse stakeholders and resolve complex situations without knowing the total picture
• Highest degree of confidentiality and discretion with sensitive information; tact and diplomacy in a highly visible position, interacting with all levels internally and externally
• Unflappable demeanor that brings a sense of calm to any situation while thriving in InMobi’s fluid, ever-changing environment
• Exceptional self-sufficiency to intuitively find solutions without direction; prioritizing urgent matters and preparing meticulously for interactions with global stakeholders across diverse cultures and time zones
• Integrity, desire to empower, work ethic, organization, punctuality, accountability, and continuous improvement
• Strong analytical, critical thinking, problem-solving, judgment, negotiating, and decision-making skills
• Proficiency with technology and the ability to quickly learn new applications
• Thorough understanding of international travel logistics and event organization
• Excellent written and oral communication with strong interpersonal skills to handle multiple responsibilities simultaneously
• Results-oriented, extremely motivated, with sharp organizational skills
• Passionate about empowering others while maintaining a positive, encouraging attitude

Responsibilities

• Provide primary support to the Chief Business Officer while also assisting 2 additional senior leaders
• Provide intermittent support to the leadership team for external events, conferences, and client gatherings
• Manage administrative needs across multiple executives, including calendar coordination, meeting preparation, and travel arrangements
• Represent the Executive Office with professionalism while interacting with the Board, customers, employees, and management
• Manage complex calendars across departments and locations without being a ‘gatekeeper’
• Coordinate meetings, ensuring executives arrive on time and prepared
• Plan and coordinate complex travel logistics with attention to detail
• Organize expense reports, anticipate executive needs, and ensure work-life balance
• Partner with HR for senior employee onboarding and with other departments for events and activities
• Track key deliverables and improve administrative processes as the company scales
• Help build a vibrant, open corporate culture

Preferred Qualifications

• Passion for empowering others while maintaining a positive, encouraging attitude