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Office Operations Manager
| Company | Chronograph |
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| Location | Brooklyn, NY, USA |
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| Salary | $65000 – $80000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Mid Level |
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Requirements
- An almost obsessive drive for meticulous organization, a commitment to cleanliness, an acute eye for even the smallest detail, and a relentless pursuit of perfection and refinement.
- Strong administrative and professional skills, including proactiveness, flexibility, and experience independently coordinating and prioritizing multiple work streams, often with competing deadlines.
- A can-do attitude and strong problem solving skills regardless of ambiguities or challenges.
- Effective professional communication style, particularly with executives, clients, and senior level staff.
- Strong computer literacy and proficiency with Google Suite and/or Microsoft Office.
- Sensitivity toward cultural diversity and an ability to work across various regions of the world.
Responsibilities
- Take full command of all daily office operations, guaranteeing a seamless, efficient, and highly professional workplace where both the organization and staff thrive in an environment that is not only functional but also engaging and inspiring.
- Meticulously manage kitchen and common areas by optimizing waste disposal, coordinating dishwashing, and upholding the highest standards of cleanliness, hygiene, and efficiency.
- Own all office and kitchen re-stocking and order placement.
- Serve as the first point of contact for office visitors, delivery personnel, vendors and building management.
- Coordinate with facility services for maintenance, repairs, and safety compliance.
- Manage relationships with vendors and service providers, including negotiating contracts and service agreements.
- Assist with or manage special projects and ensure they are completed on time and within scope.
- Coordinate office space, building requirements, logistics, and more for Chronograph’s quarterly Team Week events.
- Work with a variety of departments to coordinate staff activities such as onsite/offsite lunches, team building outings, volunteer activities, social engagements and holiday celebrations.
- Serve as a liaison with internal staff at all levels.
- Support other Senior Leaders on projects as needed.
- Prepare agendas and briefing materials for meetings as needed to support the Leadership Team.
Preferred Qualifications
- Experience with C-level support.
- Bachelor’s Degree, or equivalent combination of education, training and experience.
- Two (2) to four (4) years plus of Executive Assistant and Office Management experience.
