Manager – Workplace
| Company | Tanium |
|---|---|
| Location | Oakland, CA, USA, Durham, NC, USA, Bellevue, WA, USA, Addison, TX, USA |
| Salary | $85000 – $250000 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Senior |
Requirements
- BA/BS and/or equivalent work experience preferred.
- 5+ years of office management and administrative experience
- Authorized to work and travel in the US
- Team management experience with a focus on managing remote team members across time zones
- Capital project experience with a clear understanding of the design and construction process in the US
- Ability to work on adjusted schedule as needs arise
- Computer skills to include Office 365, Word, Excel, PowerPoint, and general experience with office management software
- Basic proficiency in AutoCAD preferred
- Understanding of US shipping / receiving regulations and logistics
- Finance acumen to include budget upkeep, OpEx and CapEx accounting
- Experience supporting both office as well as remote worker environments; experience working in Hybrid environment is a plus
- Excellent verbal communication
- Strong vendor management and stakeholder collaboration skills
- Independence, program ownership, proactivity, flexibility, dependability, and excellent organizational skills are a must.
Responsibilities
- Through your leadership, ensure all aspects of our Americas Workplaces are considered industry best- in class with limited day-to-day oversight from leadership
- Provide daily team and office support for our Americas workplaces
- Assist in planning, preparing, and executing office related events within the Americas offices
- Ability to create, standardize, and hold Workplace Coordinator team accountable for Workplace SOP’s throughout the Americas offices
- Ensure that the offices are kept tidy and presentable for our team members and visitors
- Provide special attention and support for Executive Leadership, Board, and Executive Briefing meetings within our Americas Workplaces
- Collaborate with Health & Safety teams to ensure office health and safety protocols are followed, to include Security access control requirements
- Collaborate with internal AV team to ensure systems are functioning and maintenance is scheduled appropriately
- Assist with onboarding and off-boarding tasks for incoming and outgoing employees
- Facilitate timely rent payment and other Workplace related billing required
- Manage relationships with vendors, service providers and building management
- Field maintenance and service requests to include coordination of repairs with building engineers and various vendors
- Support administrative billing processes
- Support of each office’s local food & amenity programs
- Oversee shipping, receiving and logistics operations for all US locations
- Play a key role in all Americas Capital Projects and Real Estate initiatives to include workplace design, construction, move management, furniture design/installation, and office opening/closure processes. Pending size of initiative, this role may entail autonomous leadership of these initiatives
- Accurately maintain and track workplace operations budgets and submit appropriate purchase requests when necessary
- Support and manage office compliance programs related to environmental sustainability and security
- Develop Americas Workplace organization to scale, aligning with the headcount growth at Tanium
- Develop and assign appropriate roles and responsibilities for direct reports, aligning with various initiatives and programs.
Preferred Qualifications
- Basic proficiency in AutoCAD preferred
- Experience presenting to Functional Leadership and C-Suite preferred
- Formal program development experience preferred
- Project Management experience preferred
- Spanish fluency preferred, not required.