MV Processing Specialist I

MV Processing Specialist I

Requirements

• Knowledge of office practices and procedures, including the maintenance of records.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, following oral and written instructions.
• Demonstrates the ability to protect operations by keeping confidential information.
• Office methods and procedures including using a computer and applicable software.
• Proficient in Microsoft Office programs and written and verbal communication.

Responsibilities

• Opens, sorts, extracts, reviews and edits all forms received and prepares for posting to accounts.
• Reviews payments to ensure tax liabilities are accurately paid and processed for deposit.
• Corrects tax returns and documents within established guidelines and rule/statute requirements as needed.
• Researches accounts for information and history in order to apply payments or correct returns.
• Enters data of remittances and returns into various databases and software systems.
• Notifies Leadership of potential problems, recommends alternate solutions, and assists with training employees.
• Provides input for improvement of procedures, policies, and inefficiencies.
• Operates various equipment associated with inbound and outbound mail, including high-speed scanners and folder/inserters.
• Works with vendor representatives to ensure timely and accurate mail-outs.
• Maintains production schedules to ensure deadlines are met.
• Prepares production/statistical reports.
• Assists with tracking supplies.
• Researches and resolves discrepancies in tax returns/documents and remittances to ensure proper processing of the forms and proper posting of moneys received.
• Operates and provides daily maintenance of high-speed scanners.
• Reviews and corrects scanned images in processing modules.
• Verifies scanned images in Imaging Repositories and makes corrections when necessary.
• Keys remittances and/or returns into various databases and software systems.

Preferred Qualifications

• An associate’s degree in accounting, business, public administration or a closely related field;
• OR equivalent combination of education and experience.
• Experience in working with imaging equipment or processing environments preferred.
• Skilled at typing accurately forty words per minute preferred.