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Executive Assistant 2
| Company | LinkedIn |
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| Location | Mountain View, CA, USA |
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| Salary | $81000 – $133000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Senior |
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Requirements
- 5+ years of experience working at the senior level in an administrative role
Responsibilities
- Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.)
- Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
- Coordinate all travel arrangements
- Manage logistics for special events such as team all-hands or off-sites
- Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints
- Understanding the teams’ budget
- Manage special projects, as agreed with manager(s)
- Maintain email distribution lists / aliases
- Act as the point of contact between workplace services to meet facility needs for the team
- May train and coach new AAs
- Obtain an understanding of internal structures and operations of the organization
- Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
- Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
- Partner with HR, Finance, Legal and other teams on various initiatives
- Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction
Preferred Qualifications
- Experience with project and budget management
- Experience supporting multiple leaders of large teams
- Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
- Excellent communication, teamwork and organizational skills
- Ability to professionally interact with senior leaders and anticipate their needs
- Thrives in a fast-paced, demanding environment
- Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments
- Demonstrates a proactive attitude and a willingness to take on additional project work
- Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes
- Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks
