Accounts Payable Specialist

Accounts Payable Specialist

Requirements

• Bachelor’s degree in accounting, Business Administration, or equivalent experience preferred
• Minimum of 2 years of accounts payable experience
• Healthcare industry experience preferred
• Familiarity with Sage Intacct or comparable accounting systems preferred
• Strong attention to detail with a high level of accuracy
• Ability to manage multiple tasks and prioritize effectively
• Excellent organizational and communication skills
• Team-oriented mindset and commitment to continuous improvement
• Proficiency with Excel and adaptability to new technology

Responsibilities

• Receive, review, and verify invoices and payment requests
• Ensure accurate coding of invoices to appropriate general ledger accounts
• Set up and maintain vendor accounts in the accounting system, including W-9 collection and TIN (Taxpayer Identification Number) verification
• Maintain a complete and accurate vendor master list, ensuring updates and compliance
• Track 1099-eligible payments throughout the year
• Prepare and file annual 1099 forms in compliance with IRS deadlines and regulations
• Coordinate with vendors to update or correct tax information as needed
• Communicate with vendors to resolve discrepancies and respond to inquiries
• Monitor vendor statements to ensure timely payments and identify missing invoices
• Prepare and process weekly check runs, ACH, and wire transfers and checks
• Prepare and process patient refunds
• Prioritize invoices according to payment terms and company policy
• Maintain accurate records of all payments and transactions
• Reconcile the AP subledger to the general ledger monthly
• Assist with month-end closings by preparing relevant reports and reconciliations
• Track expenses and assist in preparing financial analysis reports
• Ensure expenses comply with company policies and procedures
• Maintain proper documentation and adhere to internal control standards
• Assist with year-end audit preparation and support external audit requests
• Follow company financial policies and procedures
• Identify opportunities for automation and efficiency within AP processes
• Support implementation or upgrades of accounting/ERP systems
• Collaborate with finance, and operations teams to resolve issues
• Assist with ad hoc accounting projects as needed

Preferred Qualifications

• Healthcare industry experience preferred
• Familiarity with Sage Intacct or comparable accounting systems preferred