Administrative Assistant

Administrative Assistant

Requirements

• Ability to work under pressure and maintain composure
• Ability to handle multiple tasks at one time
• Ability to interface courteously and efficiently with staff/visitors
• Excellent verbal and written communication skills
• Strong computer skills, including Microsoft Office programs and Internet skills

Responsibilities

• Help with opening pursuits/new projects and assist with billing/invoices.
• Assist with expenses for Principal, Regional Director, Director, and Studio Manager.
• Assist in maintaining offices’ appearance.
• Maintain conference room calendars and assist with booking conference rooms and equipment for meetings.
• Responsible for organizing Lunch meetings, including set—up and clean—up.
• Responsible for general office organization and tidiness, including pantries, conference room and library areas.
• Sort/distribute/prepare daily in/out going mail/FedEx.
• Responsible for ensuring that office supplies are well stocked, and place orders as needed.
• Assist/coordinate new team members (new team member setup and prepping work station).
• Act as a liaison for the office with Property Manager, Reprographics Company, etc.
• Responsible for organizing office events (internal & external).
• Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing.
• Learn office systems such as Vision, future CRM, etc.
• Assist with stamping or sealing drawings for the state or city.
• Prepare simple correspondence, i.e., letters of transmittal, cover letters, etc.
• Printing, copying and collating documents and large size drawings.

Preferred Qualifications

No preferred qualifications provided.