Executive Assistant

High school diploma or GED equivalent with 3 years of experience reporting to senior management.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking.
Ability to maintain confidentiality.
Exceptional interpersonal skills.
Attention to detail.
Advanced Microsoft Office and Outlook skills, with an ability to become familiar with firm specific programs.
Experience booking travel.
Effective verbal and written communication skills.
Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
Versed in the industry and the Company’s competitors.
Ability to multitask and perform duties outside of the scope of work when necessary.

Coordinates executive communications, including taking calls, and interfacing with clients.
Files and retrieves documents and reference materials.
Reconciles business credit card statements, enters timesheets, and submits expense reports.
Upholds a strict level of confidentiality.
Manages and maintains executives’ schedules, appointments and travel arrangements.
Arranges and co-ordinates meetings and events for Development and CEO’s office.
Works with other Administrative staff to plan Bernhard-Little Rock team events/activities.
Records, transcribes and distributes minutes of meetings.
Printing and binding of meeting materials/proposals.
Monitors, screens, responds to and distributes incoming communications including emails for Chief Development Officer.
Receives and interacts with incoming visitors.
Liaise with internal staff at all levels.
Other duties as assigned.