Office Assistant – Gear Up

Office Assistant – Gear Up

Requirements

• High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.
• Demonstrated knowledge and or experience with Microsoft Office software including Word, Excel, PowerPoint, Publisher and Outlook; Google Workspace; Adobe products; and the internet.
• Demonstrated knowledge and or experience preparing, proofing and/or editing communication materials such as brochures, newsletters and marketing publications
• Ability to set priorities, meet deadlines, pay attention to detail and be proactive.
• Demonstrated excellent customer service, organizational, and time management skills.
• Creating and implementing solutions to day to day operational challenges.

Responsibilities

• Perform a variety of complex clerical and administrative support duties in support of the GEAR UP Department.
• Process PRs for GEAR UP grants.
• Provide general GEAR UP administrative office support.
• Maintain significant knowledge of GEAR UP and University rules, policies, and procedures to complete tasks and provide information to clients.
• Engage in frequent contact with clients, the public, university staff, faculty, and students.

Preferred Qualifications

• Two (2) years of full-time experience include office/clerical, secretarial, bookkeeping, accounting, and/or general administrative work.
• Experience providing administrative support to a grant funded program.
• Experience with coordinating travel arrangements for employees.
• Excellent editing/proofreading and data entry skills.
• Experience working with marketing design platforms such as Canva or Creative Cloud.
• Experience with Washington State University business policies and procedures and/or federal grant regulations, such as the College Assistance Migrant Program (CAMP), High School Equivalency Program, 21st Century, or similar grant programs.