Executive Assistant

Executive Assistant

Requirements

• High school degree or GED or equivalent
• 4+ years of experience as Executive Assistant

Responsibilities

• Heavy calendar management; Scheduling meetings for SVP and team with both internal & external key stakeholders & executives. Understanding sensitivity of information & deadlines.
• Managing domestic and international travel schedule for SVP and team, including timeliness of expense reimbursement.
• Creating, preparing and/or revising reports for SVP on Word, Excel and PowerPoint.
• Pulling monthly budget reports for SVP to monitor department expenses.
• Handling payment of bills for third party vendors ensuring deadlines are met.
• Ordering supplies for the department.
• General office support needs. Ex: order shipping and tracking, on-site meeting coordination, etc.

Preferred Qualifications

• Proficiency in Microsoft Word, Excel and PowerPoint
• Customer service and organizational skills
• Detailed written and verbal communication skills
• Ability to interact with people at all levels of organization
• Ability to work under minimal supervision and determine priorities and requests for action in management’s absence
• Ability to handle sensitive/confidential information
• Strong attention to detail
• Bachelor’s Degree is desired
• 6+ years prior administrative experience
• Prior experience in corporate environment