Executive Assistant

Executive Assistant

Description

Executive Assistant

IFC National Marketing

Coon Rapids, MN

About IFC National Marketing

IFC National Marketing, headquartered in Fairmont, Minnesota, was founded in 2003 by Todd Villeneuve, Dave Martens and Dave Thesing. For almost 20 years, IFC has been serving Americans with their insurance needs through their nationwide agents and brokers. Their concierge service provides sales support for Medicare and group health plans, life insurance, fixed annuities, final expense, critical illness, voluntary workplace and long-term care solutions. IFC believes in delivering world-class service — with a family feel. IFC is a proud member of the Integrity Family of Companies.

Primary Responsibilities:

• Support the Managing Partner and EVP of Sales primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Maintain and refine internal processes that support executives, and coordinate internal and external resources to expedite workflows

• Manage communication with agents, carriers, vendors and employees by liaising with executives on various projects and tasks

• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

• Learn and embrace company values and positive culture

• Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

• Prepare, reconcile, and submit expense reports in Concur

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of AgencyBloc, PhoneBurner, Accupoint, Bloomgrowth and other company tools. 

• Maintain professionalism and strict confidentiality with all materials

• Organize communications and coordinate with marketing team for events, both internal and off-site in support of executives

• Assist with ad hoc projects as assigned

• Be available for daily check-in calls

Primary Skills & Requirements:

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

• Advanced administrative, secretarial and clerical skills

• Experience in a fast paced and ever-changing sales driven organization

• Experience with CRM tools such as Salesforce, AgencyBloc, SmartOffice, SmartAgent, Redtail or sales or insurance-oriented CRM tools. 

• Experience and desire to learn new technology and productivity tools including AI

• Ability to maintain a positive and optimistic attitude to get things done and have fun

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. 

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.

Benefits

Not Specified