CIO Executive Assistant

CIO Executive Assistant

Requirements

• 5 years in an executive assistant position or equivalent
• Ability to work very independently with minimal direct supervision
• Strong collaboration software skills in Microsoft or Google ecosystems (Email, Powerpoint, Excel, Sheets, etc.)
• Strong interpersonal communications skills

Responsibilities

• Managing the CIO and executive staff calendars, scheduling and preparing for meetings for CIO and executive staff
• Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the CIO with all needed items to make decisions
• The CIO staff is more self service than the typical executive staff, but the CIO Executive Assistant may need at times to coordinate travel, expense reporting and purchasing management for the executives as needed
• Proactively engage, manage, review and execute decisions for the senior level CIO staff
• Respond to email, manage the executive’s inbox, take and make phone calls, and serve as a gatekeeper so that only the necessary communication gets through
• Manage the CIO budget and be the primary liaison with finance and for needed budget and personnel actions, including performance management oversight and merit cycle review processes
• Track and follow up on requests from other departments, employees and vendors
• Manage escalations brought from outside parties and make sure they are managed appropriately and completely
• Manage all activities undertaken by steering committees
• Create and manage presentations for both internal and external consumption
• Ability to hold and manage confidential information
• Help and promote proactive time management within the CIO staff
• Manage the context and information from both internal and external contacts
• Meeting with contacts, returning communications, or relaying executive’s decisions to others
• Solving problems through critical and analytical thinking for decisive action
• Being able to use or pick up quickly technology around document management, file management, meeting management and communications and collaboration tools

Preferred Qualifications

No preferred qualifications provided.

Benefits

No information provided on Benefits.