Accounts Payable Administrator

Accounts Payable Administrator

Requirements

• An Associate’s degree or equivalent combination of relevant education and applicable job experience may be considered. Bachelor’s degree preferred.
• A minimum of 2 plus years’ related experience, preferably in the pharmaceutical or biotech industry.
• Previous Accounts Payable experience required.
• Experience working in a public company and in a Sarbanes-Oxley 404 environment.
• Experience with Great Plains, Concur, Coupa and Excel.
• Understanding of sales/use tax application.
• Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records.
• Strong attention to detail.
• Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment.
• Demonstrated ability to produce high quality work.
• Ability to think through a project or task and execute from beginning to end independently.
• Effective organizational, communication, and time management skills.
• Strong interpersonal skills, including tact, diplomacy, judgment and flexibility.
• Proficiency at supporting effective interactions between team members and among cross-functional team.
• Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others.

Responsibilities

• Codes and audits invoices and expense reports.
• Maintain the daily Coupa Queue Processing – Invoice In Box/Smash.
• Address Coupa Comments.
• Vendor maintenance.
• Research invoice issues with resolution.
• Verify approval for all vouchers for payment prior to processing.
• Prepares AP checks and performs weekly check runs.
• Answers vendor inquiries and resolves vendor billing/payment discrepancies.
• Performs monthly A/P to G/L account reconciliations.
• Performs AP month-end close task.
• Preparation of annual 1099 tax reporting.
• Maintain AP Files.
• Provide A/P support documentation for external auditors.
• Adheres to corporate policies, government regulations and ensure all deadlines are met.
• Provides AP support to employees and vendors.
• Performs Ad hoc projects as needed.

Preferred Qualifications

No preferred qualifications provided.