Accounts Payable Specialist

Accounts Payable Specialist

Requirements

• Associate’s degree in Accounting, Finance, or 3+ years of direct accounting experience in lieu of degree
• 3+ years of experience in Accounts Payable working with high volumes of invoicing and expense reports required, preferable in varying currencies
• Understanding of accounting payment terms and general debits/credits
• Proficient in accounting software (e.g. SAP, Oracle, QuickBooks) and Microsoft Excel
• Excellent attention to detail, accuracy and organizational skills
• Strong communication and interpersonal skills
• Knowledge of tax regulations related to accounts payable
• Familiarity with ERP systems
• Ability to work independently and collaboratively within a team
• Problem-solving skills and the ability to prioritize tasks effectively

Responsibilities

• Process invoices received in SAP Business One, including three-way matching to open purchase orders and confirmations of receipt
• Recommend and support efficient approval workflows, keeping in mind compliance with internal controls
• Act as a point of contact for internal and external stakeholders regarding invoice approval and payment inquiries
• Maintain tracking of invoices received, processed, or not yet processed with reasons as to why
• Co-administer company credit card program to ensure compliance with usage and delegations of authority
• Add and remove staff in accordance with policies and procedures
• Escalate to management any flags in usage or violations of policy
• Prepare vendor payments, including checks, wire transfers, and ACH transactions
• Investigate and recommend course of action for payment discrepancies and vendor issues
• Cultivate and maintain positive relationships with key vendors
• Collaborate with vendors to address inquiries, negotiate favorable terms, and resolve issues promptly
• Identify opportunities for process improvement within the accounts payable role
• Support and recommend processes to streamline workflows, reduce manual effort, and enhance overall efficiency
• Stay informed about industry trends and emerging technologies to drive continuous improvement
• Assist in month-end, quarter end, year-end close activities related to accounts payable, including reconciliations, accruals, and financial reporting
• Generate monthly reports using various sources of data to create the appropriate liability and ensure timely entries for inclusion in month end financial closing processes
• Provide financial/business analytical support by identifying anomalies and trends to ensure compliance and payment accuracy
• Assist in training the organization on use of systems and credit card program
• Support relevant regional policies, to ensure alignment with group
• Ensure compliance with accounting standards, company policies, and regulatory requirements
• Assist in internal and external audits by providing documentation, explanations, and support related to accounts payable and related processes, controls, and compliance
• Support implementations of corrective actions and improvements based on audit findings and recommendations

Preferred Qualifications

• Inclusive mindset: Demonstrate an understanding and appreciation for diversity, and actively work to create an inclusive environment where everyone feels valued and respected
• Creativity and innovation: Possess a willingness to think outside the box and come up with unique and creative solutions to challenges
• Commitment to excellence: Take pride in your work and consistently strive for excellence in everything you do
• Results-oriented: Driven to achieve goals and objectives, with a strong focus on delivering measurable results
• Ethical behavior: Act with integrity and demonstrate a commitment to ethical behavior in all interactions with colleagues and stakeholders
• Adaptability: Comfortable working in a dynamic environment, able to adjust to changing priorities, and willing to take on new challenges
• Strong communication skills: Able to communicate effectively with colleagues and stakeholders at all levels, using clear and concise language
• Collaboration: Work effectively as part of a team, actively sharing knowledge and expertise to achieve common goals
• Resilience: Demonstrate the ability to bounce back from setbacks and persevere in the face of challenges
• Continuous learning: Show a commitment to ongoing learning and professional development, continually seeking out opportunities to expand your knowledge and skills