Administrative Assistant
| Company | Ware Malcomb |
|---|---|
| Location | Newark, NJ, USA |
| Salary | $25 – $28 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Ability to work under pressure and maintain composure
- Ability to handle multiple tasks at one time
- Ability to interface courteously and efficiently with staff/visitors
- Excellent verbal and written communication skills
- Strong computer skills, including Microsoft Office programs and Internet skills
Responsibilities
- Help with opening pursuits/new projects and assist with billing/invoices.
- Assist with expenses for Principal, Regional Director, Director, and Studio Manager.
- Assist in maintaining offices’ appearance.
- Maintain conference room calendars and assist with booking conference rooms and equipment for meetings.
- Responsible for organizing Lunch meetings, including set—up and clean—up.
- Responsible for general office organization and tidiness, including pantries, conference room and library areas.
- Sort/distribute/prepare daily in/out going mail/FedEx.
- Responsible for ensuring that office supplies are well stocked, and place orders as needed.
- Assist/coordinate new team members (new team member setup and prepping work station).
- Act as a liaison for the office with Property Manager, Reprographics Company, etc.
- Responsible for organizing office events (internal & external).
- Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing.
- Learn office systems such as Vision, future CRM, etc.
- Assist with stamping or sealing drawings for the state or city.
- Prepare simple correspondence, i.e., letters of transmittal, cover letters, etc.
- Printing, copying and collating documents and large size drawings.
Preferred Qualifications
-
No preferred qualifications provided.