Administrative Assistant

Post-secondary education / training is preferred; High school graduate or equivalent;
Minimum 3-5 years of related experience, or equivalent education
Excellent written and oral communication skills
Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
Strong sense of ownership; highly adaptable to situations and embodies a ‘can-do’ attitude
Works well under pressure to meet strict deadlines
Ability to maintain detail-orientation across an array of tasks and initiatives
Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
Professional demeanor with an engaging personality
Legally authorized to work in the US

Provides administrative support for our Managing Directors within the team and may provide additional support to the broader brokerage team as needed
Organizes travel arrangements or works directly with our partnered travel agency
Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials
Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date