Administrative Assistant

Minimum three years administrative office experience preferred.
Experience or basic knowledge of the insurance industry, insurance policies, insurance terms and related industry documents preferred.
Prior experience in an insurance support role preferred.
Must be proficient in use of Microsoft Office, specifically: Word, Excel and PowerPoint.
High School Diploma or equivalent.
Business school or Associates Degree preferred.
Ability to keep accurate records.
Excellent oral and written communication skills.
Organizational, problem solving and analytical skills; attention to detail.
Ability to handle multiple and shifting priorities.
Must present a professional business appearance.

Request and evaluate insurance certificates for compliance.
Examine and process initial insurance claim reports and maintaining records.
Initiate processing of various insurance invoices.
Creates and maintains spreadsheets and provides data input.
Coordinating insurance and loss control inspections.
Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.
Sort and distribute mail, prepare and send overnight packages and normal mail.
Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.
Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriate staff. Greet visitors as required.
Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.
Operate office equipment including: computers, fax machines, copiers, phone systems.
Coordinate and make travel arrangements as needed.
Complete required forms, records and reports in accordance with company procedures.
Assist management and department staff with support tasks for the department or functional areas.
Perform other duties as required.