Administrative Assistant

Administrative Assistant

Requirements

• High School Diploma or equivalent
• 3 years prior administrative support experience
• Extensive knowledge of spreadsheets; Microsoft Excel (Google Sheets preferred) including ability to generate reports by using pivot tables and vertical lookups
• Must be able to handle sensitive and confidential situations and information

Responsibilities

• Provide high-level and complex clerical and administrative support
• Answer telephone calls and electronic inquiries, respond to internal and external correspondence
• Coordinate and execute multiple projects
• Handle large volumes of calendar scheduling and management
• Schedule, coordinate, and set up high-level meetings and teleconferences
• Work closely with the Logistics and Supply Chain management teams to provide administrative support
• Support business unit based goals and assist in special projects
• Serve as principal contact for the coordination and administrative set up for new associates
• Maintain and regularly update business unit organizational chart
• Consolidate data and edit documents for accuracy, develop spreadsheets and reports
• Draft, prepare, and distribute communications related to the Supply Chain and Logistics business unit
• Act in a professional manner while disseminating information

Preferred Qualifications

• Associates degree preferred
• Previous gas industry and/or sales experience
• SAP experience preferred
• An interest in distribution, logistics or fleet services a plus