Administrative Assistant
| Company | Avis Budget Group |
|---|---|
| Location | Austin, TX, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s, Associate’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- High school diploma or equivalent (required)
- Associate or bachelor’s degree in business administration, data analytics, or a related field (preferred)
- Proven experience as an administrative assistant or in a similar role
- Advanced proficiency in Microsoft Excel (including pivot tables, macros, and data analysis functions)
- Experience with data visualization tools (e.g., Power BI, Tableau) is a plus
Responsibilities
- Assist in drafting budgets, forecasts, and other financial documents
- Prepare and edit correspondence, reports, and presentations
- Assist the local management team with a variety of reporting to include expenses
- Manage and maintain calendars, schedule appointments and coordinate meetings
- Assist with expense reports for management team
- Prepare and edit correspondence, reports, and presentations
- Handle incoming and outgoing communications, including emails and phone calls
- Maintain organized filing systems, both physical and digital
- Research, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature
- Participate in Human Resources related compliance projects
- Order and manage office supplies, ensuring inventory is adequately stocked
- Serve as the primary point of contact for office maintenance and vendor coordination
- Greet and assist visitors, clients, and team members in a professional manner
- Respond to inquiries, providing accurate information or routing them appropriately
- Assist with operational support for customer recovery
- Support the implementation of process improvement initiatives
Preferred Qualifications
- Strong analytical and problem-solving abilities
- Excellent organizational and time-management skills
- Detail-oriented with the ability to prioritize and multitask effectively
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Professional demeanor and appearance
- Comfortable working independently and as part of a team
- Adaptable to changing priorities and deadlines
- Standard office setting with occasional light lifting of office supplies
- May require occasional overtime or flexible hours based on business needs