Administrative Assistant – Business & Legal Affairs
| Company | Universal Music Group |
|---|---|
| Location | Santa Monica, CA, USA |
| Salary | $24935 – $61600 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Bachelors Degree and entry level paralegal equivalent experience
- Music/Entertainment Industry experience (legal-related experience preferred)
- Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective)
- Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
- Ability to interact comfortably and effectively with employees of parties with whom UMG does business
- Self-motivated, pro-active and resourceful
- Excellent follow-through and close attention to detail
- Flexible – able to adjust to changing priorities and able to multi-task
- Excellent customer service skills
- Excellent organization and time management skills
- Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
- Must have excellent verbal, written and interpersonal communication skills
- Ability to stay on top of multiple initiatives at one time
- Ability to work quickly and accurately under pressure
Responsibilities
- Coordinate & prioritize meetings involving IC’s Business Affairs staff
- Phone answering and message taking as required
- Responsible for processing payments in ‘Uniport’ (an online payment system for which the assistant will be trained)
- Exercise discretion when patching calls, rolling calls, and interrupting meetings
- Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
- Greet and direct internal/external Business Affairs meeting participants
- Book travel, accommodations, car services & process Travel & Entertainment expenses
- Create, send, receive and distribute internal/external company communications
- UMe Business Affairs filing in coordination with other IC’s Business Affairs filers
- Special projects as needed
- Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
- Maintain and organize files, including all relevant correspondence
- Maintain relevant files in the computer-based systems
- Assist in department and company projects as needed
Preferred Qualifications
- Music/Entertainment Industry experience (legal-related experience preferred)