Administrative Assistant - Confluence Collaborative

Administrative Assistant – Confluence Collaborative

High school diploma or equivalent high school certification or combination of education and/or experience
Relevant Experience (2 Years)

Provide administrative support to Collaborative Director and staff. Type and compose a variety of documents, create mail merges, take meeting minutes, manage incoming and outgoing mail and packages, and manage electronic and hard copy files.
Provide logistical support and preparation for presentations, training, interviews, workshops and special events that occur on- and off- campus (i.e. arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.). Update training materials, case studies, etc., as needed.
Schedule diverse and complex appointments, meetings and travel arrangements. Schedule and maintain daily appointment calendars, coordinates meeting details and confirmations. Prepare travel expense reimbursement according to university guidelines.
Maintain/update contact information, directories, departmental lists, email lists and databases
Maintain office supply inventory and coordinates purchase of supplies as needed.
Work with Community Engagement Office Manager to maintain office policies and procedures, greet visitors, sort mail, etc.
Perform other duties as assigned.