Administrative Assistant II

Administrative Assistant II

Requirements

• High School diploma or equivalent, college preferred
• 2+ years of administration experience supporting a work group or manager
• Knowledge of Microsoft applications, including Word, Excel, PowerPoint, Teams, Copilot, Outlook
• Accurate keyboard skills
• Refined communication – both written and verbal
• Strong interpersonal skills
• Ability to handle confidential information and material

Responsibilities

• Assist in administrative processes to ensure operational efficiency
• Manage calendars, meetings, travel arrangements, and expense reports
• Handle incoming and outgoing communications, including emails and phone calls
• Support the planning and execution of meetings and team events
• Manage office and café supplies, ensuring cost-effective use of resources
• Control inventory to prevent shortages and overstocking
• Collect, compile, and analyze data for decision-making and strategic planning
• Respond to management requests for assistance, meeting coordination, data entry, purchasing, etc.
• Prepare reports using advanced spreadsheet and database applications
• Assist with project management tasks, including tracking deadlines and deliverables
• Identify trends and gaps for project management
• Prepare client-facing materials, PowerPoints for client presentations, and training materials
• Act as the contact for building-related matters, including emergency situations
• Manage building work orders and participate as life safety team

Preferred Qualifications

No preferred qualifications provided.