Administrative Assistant/Staff Officer

Administrative Assistant/Staff Officer

Requirements

• 3+ years of experience in administrative or operational support to DoD or IC elements
• Active TS/SCI clearance with a CI polygraph
• Sufficient experience to understand military terminology, appraisals, travel, and awards
• General knowledge of the DIA organization, mission, functions, and activities
• General knowledge of the Office of Secretary of Defense (OSD), Defense agencies, Military Departments, and the IC to understand relationships to outside activities
• High level of skill in oral and written communication
• Capable of effectively communicating verbally and writing clear and concise products while preserving sensitive matters under discussion
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Working knowledge of SharePoint
• Working knowledge of policies and procedures governing travel of DoD personnel utilizing the Joint Travel Regulations and the Defense Travel System (DTS)
• Working knowledge of regulations, directives, processes, and procedures for the control of highly classified materials
• Ability to type a minimum of 30 words per minute
• Working knowledge of basic office space planning, inventory planning/management, and planning and coordination of office-level requirements

Responsibilities

• Performing requirements processing in DARTS and ETMS2
• Receiving, processing, staffing, and executing staff requirements in support of all tasking systems
• Preparing staff packages for executive consumption
• Providing support to task managers of subordinate organizations
• Processing staff actions throughout their entire life cycle
• Providing senior-level staff action support for all Mission Support activities
• Emphasizing staffing, editing, monitoring, and preparing packages for review, signature, and file
• Providing general support and assistance to the J21 Unit Security Officer
• Completing all tasks as assigned by the Unit Security Officer
• Processing Military and Civilian Evaluations and Awards
• Handling staff packages, military/civilian letters, award recommendations, and internal/external memorandums
• Updating relevant databases such as shared drives and SharePoint
• Assisting the training focal point by coordinating advanced training
• Serving as a liaison between Career Development Officers and individual offices within DWJ2
• Providing general support and assistance to the J21 Business Management team
• Assisting with the in-processing and out-processing of J2 personnel
• Managing Joint Staff Information Network-Unclassified (JSIN-S/U) accounts, parking, and property
• Performing duties as a Non-Defense Entry Agent (NDEA)
• Assisting travelers in preparing Orders, Travel documents, and Vouchers for Temporary Duty (TDY) travel
• Processing orders in DTS and/or hard copy formats
• Conducting Information Technology Projects, including VTCs, data mining, graphics development, and document destruction
• Providing other related IT assistance as required
• Preparing message traffic and other controlled/secure communications using government-provided platforms
• Conducting daily accountability
• Providing reports as needed
• Providing support via in-person, telephone, and email communications
• Ensuring all assigned tasks are completed within the specified time frames with 90% accuracy
• Assigning Requests for Information (RFIs) within four hours after receipt with 90% accuracy
• Executing taskers within the suspense date and ensure accuracy through random sampling

Preferred Qualifications

• Working knowledge of Microsoft Access is desired