Administrative Assistant-Surgical Operations

Administrative Assistant-Surgical Operations

Requirements

• High School Diploma or equivalent
• The ability to fluently read, write, understand and communicate in English
• Work hours: 40
• Travel: No travel
• Relocation: No
• Sponsorship Assistance: No

Responsibilities

• Schedule and manage all meetings
• Receive and screen the telephone calls, email and visitors
• Routing or answering routine and extraordinary inquiries
• Respond to correspondence, highlighting urgent correspondence and printing attachments, following up on pending matters
• Prepares correspondence, including the drafting of general replies and troubleshooting problems
• Organize and prepare documents requiring the integration of multiple office technology and software applications and gathering, summarizing and analyzing data
• Prepare various business reports
• Prepare data for projects and meetings, typing meeting minutes and distributing them as necessary
• Administers filing systems
• Coordinate meetings for internal & external attendees; including invitations, agendas, catering, room requirements, and typing and distributing meeting notes
• Set up and administer filing systems; file confidential records
• Prepare and process purchase orders and invoices
• Organize travel and prepare expense reports

Preferred Qualifications

• Ability to prioritize and manage simultaneous tasks
• Strong written and verbal communication skills
• Advanced skills in Microsoft Office products
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Ability to work on own initiative within well-defined guidelines
• Attention to detail and ability to work in a highly confidential manner
• Ability to remain calm under pressure
• Preferred: 2-5 Years Administrative Experience Preferred