Administrative Associate

Administrative Associate

Requirements

• High School graduation or GED
• Five years of clerical experience
• Demonstrated experience in scheduling, event coordination, and administrative support
• Strong organizational, communication, and interpersonal skills

Responsibilities

• Serve as the assistant to the principal, managing schedules, planning meetings, and coordinating school events.
• Provide operational support, assisting in the management of campus systems.
• Develop and maintain a strong sense of customer service by communicating effectively with campus personnel, parents, and community stakeholders.
• Supervise the front office, ensuring smooth operations and managing staff assignments as needed.
• Serve as secondary support for phones and Raptor check-in.
• Conduct the annual pre-kindergarten through 5th-grade lottery and manage student waitlists.
• Oversee daily attendance reporting and maintain accurate attendance records.
• Coordinate student registration, withdrawals, and grade reporting.
• Maintain parent and employee master lists and provide support and communication to families.
• Manage student record requests using TREx.
• Provide administrative and clerical support to the principal and administrative team as needed.
• Support PEIMS, SPED, and LPAC data management within the Ascender system.
• Manage door locks, badges, and security cameras.
• Submit and track work orders for facilities management.
• Monitor and manage building alarms.
• Organize and facilitate front office meetings.
• Actively participate in the Community Engagement Committee.

Preferred Qualifications

• Bilingual in English and Spanish
• One year of experience with the Public Education Information Management System (PEIMS)