Administrative Associate III – National Center for Infrastructure Transformation – Ncit

Administrative Associate III – National Center for Infrastructure Transformation – Ncit

Requirements

• High school diploma or equivalent.
• Three years of related experience.
• Strong knowledge and demonstration of skills with word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong demonstration of verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong demonstration of interpersonal and organizational skills.

Responsibilities

• Provide excellent professional customer service to students, faculty, staff, and the public.
• Perform word processing, desktop publishing, presentation, and data management activities, and assist staff with the use of these applications.
• Compose correspondence, reports, publications, and presentations, including editing and proofreading.
• Create and maintain spreadsheets and databases.
• Research and analyze administrative requirements for specific programs or projects.
• Provide technical information regarding administrative procedures, services, or programs.
• Apply, interpret, and communicate policies and procedures and serve as a resource for answering questions regarding policies.
• Maintain a variety of fiscal and administrative records.
• Post information to the Center records and modify forms or records.
• Verify, process, and review forms, reports, and other documents.
• Arrange for meetings, appointments, conferences, and travel.
• Set up meetings, seminars, and other dedicated events to include facilities, equipment, and food.
• Take minutes and prepare documents for scheduled meetings.
• Implement inventory controls and maintain office supplies, equipment, and forms.
• Maintain office reference materials including online office materials.
• Perform mail services and deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Prepare appropriate hiring forms for staff and students.
• Prepare and manage Workday, Payroll, and Time & Effort actions regarding staff and students.
• Coordinate activities and assign work to student hourly assistants and support staff.
• Participate in the interviewing process, training, and supervision of student hourly assistants and various staff personnel.
• Assist in the evaluation procedures, including collecting data and preparing monthly and annual reports.
• Prepare office paperwork related to hiring, payroll, travel authorization, travel reimbursements, purchases, compiling monthly pro-card report, etc.
• Recommend and implement office procedures to improve current office practices.
• Participate in staff development training workshops and courses to improve skills.
• Perform other duties as assigned.

Preferred Qualifications

• Bachelor’s degree in a transportation related major/discipline.
• Over three years of experience working as an office administrator supporting either a public, private, or educational entity.