Administrative Coordinator

Administrative Coordinator

Requirements

• Associate’s Degree
• At least 2-3 years of office/event management experience
• Excellent typing, editing, and proofreading skills
• Strong organizational, interpersonal, and communication skills
• Strong problem-solving and customer service skills
• Ability to maintain a high degree of confidentiality at all times
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)
• Demonstrated effectiveness in working with a diverse student body, faculty, staff, families, trustees, and other constituencies
• Strong supervisory skills
• Detail-oriented, self-motivated, and resourceful
• Ability to set priorities, take initiative, and work autonomously
• Highly independent
• Ability to envision and propose new methods to perform tasks that support ET&A
• Ability to anticipate and embrace change
• Demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks
• Flexible in changing conditions

Responsibilities

• Serve as the primary support person for the Dean of Students and Associate Dean, Campus Life
• Oversee office Outlook calendars and maintain positive working relationships across the College
• Interpret policies, procedures, issues, and provide appropriate direction for their implementation
• Support projects and initiatives related to the work of the Director of Residence Life and Director of Student Engagement
• Maintain relevant files and oversee maintenance of established filing systems
• Prepare correspondence and reports; maintain office supplies and equipment
• Serve as primary liaison with ITSD, Canon Copy Center, Facilities, Mail Services, OneCard Office and Public Safety
• Provide general office management including consumables and equipment maintenance
• Serve as the first point of contact for the office, greeting visitors and managing inquiries
• Assist with high volume telephone calls and email communication relating to student life
• Manage communication tracking for incoming calls and emails
• Assist with the management of student transportation services
• Monitor and assist with budget preparation, tracking, and financial affairs
• Process all expense reimbursements and budget transfers
• Provide support to the on-call team through management of scheduling and logistics
• Hire, train, supervise, and evaluate student staff
• Assist in the onboarding and training for new administrative coordinators
• Plan and arrange logistics of Student Life meetings and special events
• Serve as a golf cart training and certification facilitator
• Serve as building manager of Reynolds Campus Center
• Assume additional responsibilities as required

Preferred Qualifications

No preferred qualifications provided.