Administrative Coordinator

Executive / support experience and / or related experience within financial services industry
Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)
Ability to perform in fast paced environment
High level of attention to detail
Ability to effectively work with senior level individuals throughout the firm
Excellent organizational skills; detail oriented
Strong time management skills; ability to prioritize multiple tasks efficiently
Resourceful and able to handle multiple and changing priorities
Proactive in following up on details, anticipating issues, and closing loops on all requests
Must have excellent phone manner and a strong customer service focus in a time sensitive environment
Ability to exercise discretion when managing confidential information
Must be teamwork oriented and also be able to work independently with minimal guidance

Schedule internal and external meetings and conference calls, coordinate conference room, catering, etc.
Anticipate full range of needs for client visits and coordinate internally as appropriate
Provide phone coverage for members of the team as needed
Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
Coordinate external domestic / international travel arrangements, including flight, hotel and ground transportation in line with firm expense T&E policies
Process travel & entertainment reports and reimbursements
Serve as key liaison for the team with internal groups and support areas across the firm
Maintain, organize and review calendar entries for all managers. Resolve or escalate calendar conflicts as needed
Help coordinate ad hoc projects (e.g. client events)

No preferred qualifications provided.