Administrative Coordintor

Administrative Coordintor

Requirements

• 3–5 years of experience in a receptionist, administrative support, or office coordination role
• Excellent communication and interpersonal skills
• Highly organized with a proactive, ‘no task too small’ attitude
• Comfortable using tools like Google Workspace, Zoom, and Slack
• Able to work on-site full-time and maintain a consistent front desk presence

Responsibilities

• Be the first point of contact for visitors, clients, and employees—greeting everyone with professionalism and warmth
• Manage incoming calls, mail, and deliveries
• Ensure the front desk and common areas are tidy, stocked, and guest-ready at all times
• Help with meeting room readiness and occasional event support (e.g., team lunches, visiting guests)
• Provide calendar and scheduling support for a few key executives
• Assist with booking travel, processing expense reports, and light project coordination
• Prepare meeting materials, take notes when needed, and support occasional research or follow-up tasks
• Maintain confidentiality and professionalism while handling sensitive information

Preferred Qualifications

• Prior experience supporting senior executives or C-level leaders is preferred
• Have supported executives in a fast-paced environment
• Are naturally service-oriented and enjoy creating great experiences for others
• Thrive when you’re the go-to person for small but important details