Administrative Specialist – Capital Markets
| Company | Jones Lang LaSalle (JLL) |
|---|---|
| Location | Los Angeles, CA, USA |
| Salary | $60000 – $65000 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Minimum 0-3 years of related administrative, marketing, or communications experience.
- Excellent communication, organizational, and time-management skills.
- Ability to prioritize, multitask, and meet tight deadlines.
- Ability to work in a fast-paced, team-oriented environment.
- Demonstrate problem-solving, decision making, and analytical skills.
- Commercial Real Estate experience preferred.
Responsibilities
- Act as project manager for the deal team, manage shifting timelines, moving a deal through the marketing stages in our proprietary database, including due diligence in the closing process.
- Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
- Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
- Assist Producer and Real Estate Analysts in the preparation of marketing materials for deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
- Manage deal deadlines for internal team.
- Coordinate graphic design with design team.
- Work with vendors to arrange photography.
- Work with vendors utilized in conjunction with transactions.
- Provide superior administrative and production deal support to producers.
- Schedule meetings, tours and conference calls for Producers.
- Organize Producers’ calendars, make travel arrangements and process expense reports.
- Prepare and proof PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
- Organize and file important deal-related correspondence.
- Provide back up support to other production associates as needed.
- Must be able to work overtime on short notice.
- Other duties as assigned.
Preferred Qualifications
- Real Estate/Finance background is preferred.
- High School graduate required/college a plus.