Administrative Specialist – Metrc

Administrative Specialist – Metrc

Requirements

• 1–2+ years of direct experience with Metrc in a regulated cannabis facility.
• Background in cultivation, post-harvest, lab testing coordination, or production preferred.
• Experience in compliance, QA/QC, or inventory auditing is a plus.
• Deep understanding of seed-to-sale tracking and Metrc functionality.
• Exceptional attention to detail and strong organizational skills.
• Ability to analyze and reconcile inventory data across systems.
• Clear, confident communication skills for cross-departmental coordination and training.
• Self-starter who can manage independent tasks while supporting team operations.
• Ability to lift and move product batches as needed (per facility standards).
• Must pass all background checks required by state and company regulations.
• Flexible availability based on testing schedules, operational needs, or system updates.

Responsibilities

• Perform all cultivation functions in Metrc: plant creation, tag assignment, growth stage transitions, harvest logging, and cultivation waste.
• Maintain complete and accurate cultivation inventory and reconcile discrepancies between Metrc and internal records.
• Monitor all immature and flowering plant movements and ensure correct entry of transfer and destruction data.
• Harvest plants in Metrc, create batches, assign batch IDs, and record wet/dry weights accurately.
• Track conversions into bulk inventory types (e.g., flower, trim, shake, waste).
• Ensure smooth product handoff from post-harvest to processing and that all transfers and transformations are properly tracked in Metrc.
• Prepare and manage all test batches for compliance testing in Metrc.
• Coordinate with third-party labs on test scheduling, sample submissions, and chain-of-custody documentation.
• Ensure proper sample collection, labeling, handling, and submission in compliance with regulations.
• Dispose of failed batches according to regulatory and internal SOPs.
• Monitor and oversee Metrc actions performed by production and operations staff.
• Provide guidance, troubleshooting, and support when issues arise — stepping in when needed for coverage or corrections.
• Ensure proper Metrc documentation for all packaging, pre-roll, and finished product processes.
• Train production staff on best practices for Metrc compliance and entries.
• Manage the intake, tagging, and entry of bulk clones into Metrc.
• Ensure accurate inventory creation and monitor clone movements between rooms or phases.
• Execute and document all cannabis waste actions across cultivation, post-harvest, production, and packaging.
• Collaborate with the Cultivation Department Head to coordinate waste hauler pickups.
• Ensure all waste is rendered unusable/unrecognizable and recorded properly in Metrc with accurate weights and timestamps.
• Maintain complete, organized logs of all waste entries for audit readiness.
• Audit Metrc data regularly across departments to ensure accuracy and regulatory compliance.
• Identify and resolve entry discrepancies or Metrc issues by working with department supervisors and compliance staff.
• Serve as the go-to Metrc expert for the facility, offering ongoing training, process improvement input, and compliance guidance.
• Generate reports from Metrc for internal reviews, inventory audits, and regulatory inspections.
• Stay up to date on Metrc system changes and California cannabis regulations and communicate relevant updates to the team.

Preferred Qualifications

• Background in cultivation, post-harvest, lab testing coordination, or production preferred.
• Experience in compliance, QA/QC, or inventory auditing is a plus.