Assistant – Commercial Finance Team and Project Management

Assistant – Commercial Finance Team and Project Management

Requirements

• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong time management, organizational, and multitasking abilities
• Experience supporting senior leaders and coordinating high-volume, global travel
• 3–5 years of administrative or business operations support experience
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality
• Track record of managing multiple priorities with poise and professionalism

Responsibilities

• Manage the SVP’s calendar, proactively anticipate conflicts, and resolve scheduling challenges with discretion
• Organize complex, often international, travel arrangements
• Support planning and execution of team meetings, offsites, and key leadership forums
• Initiate and lead activities that promote collaboration and engagement
• Prepare and submit expense reports, track reimbursements, and manage American Express transactions
• Develop and maintain systems to track team goals, key deliverables, and initiatives
• Draft, format, and edit high-quality presentations, reports, and communications using Microsoft Office tools
• Provide occasional back-up administrative support to other leaders and executive assistants across the Commercial Finance team

Preferred Qualifications

• Experience in dynamic, global environments preferred
• Bachelor’s degree preferred, ideally in Business Administration, Communications, or a related field
• Equivalent relevant work experience may be considered in lieu of a degree