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Assistant Facility Manager
| Company | Jones Lang LaSalle (JLL) |
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| Location | Seattle, WA, USA |
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| Salary | $70900 – $102700 |
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| Type | Full-Time |
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| Degrees | Bachelor’s, Associate’s |
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| Experience Level | Mid Level |
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Requirements
- Associate’s or Bachelor’s degree in Facilities, Property, Business or related field desirable.
- Minimum 2 years of supervisory experience in facilities management or related field.
- Proficient in a range of information technology tools and platforms.
- Strong analytical, organizational and presentation skills.
Responsibilities
- Manage the site in accordance with all agreed policies, procedures and contract scope.
- Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
- Support the sourcing SME and area/site managers through the vendor contract procurement process
- Ensure all vendors are in compliance with contract and all insurance requirements are met
- Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.
- Coordinate internally with other teams which may include fitness, food services, security and capital projects.
- Support the site and area manager in the implementation of short and long-term projects for the client.
- Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety, reception and mail services.
- Proactively develop and manage client relationships ensuring that expected service levels are achieved.
- Comply with all requirements of the client contract and meet or exceed key performance indicators.
- Deliver an exceptional quality of service to the client, as reflected by client feedback.
- Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.
- Assist the area/site manager to achieve or exceed financial targets and key performance indicators.
- Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)
- Manage vendor purchase orders, invoices, and payments
- Help to develop and approve the annual capital plan for each building, interfacing closely with the client
- Actively support an environment of teamwork, co-operation, performance excellence and personal success.
- Proactively manage the site operations team
- Participate in performance management program, and personal development planning
- Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements.
- Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of extraordinary events.
- Provide excellent onboarding, training, and team building.
- Actively support an environment of teamwork, co-operation, performance excellence and personal success.
- Participate in the individual performance management program and personal development planning for members of the team.
- Align with facilities leadership team as a manager and act in a manager capacity for anything at the site/s.
- Act as an ambassador for JLL, adopting and maintaining the firm’s core values of Teamwork, Ethics and Excellence.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Facilities, Property, Business or related field desirable.
