Assistant Office Manager
| Company | Acuren |
|---|---|
| Location | Indianapolis, IN, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Associate’s |
| Experience Level | Junior, Mid Level |
Requirements
- Minimum 2 to 4 years of management and/or accounting experience
- Associates degree or higher in Business or related field; desired but not required
- Proficient with MS Office: Word, Excel, PowerPoint
- Ability to meet stringent deadlines
- Self-starter, enthusiastic, and cooperative attitude
- Ability to maintain focus on multiple projects
- Demonstrated experience in high volume Accounts Payable; creating, tracking and analyzing Journal Entries.
- Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
- Excellent math skills with the ability to create and manipulate Excel spreadsheets.
- Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
- Ability to self-direct in order to accomplish the work of the office.
- Strong interpersonal, communication, and team oriented skills.
- Ability to work in a fast paced office environment
- Willingness and ability to work overtime routinely.
- Strong problem analysis and problem resolution skills.
- Highly adaptable with ability to work in a fast paced office environment.
- MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS.
Responsibilities
- Coordinate the Drug Testing procedures for new hires, random or etc.
- Process weekly payroll timely and effectively.
- Providing weekly P&L report to Manager (Sales and Expenses)
- Compliance with Account Payable procedures
- Timely RAMS forecasting – Flash report
- Act as liaison to HR with regards to employee relations/policy/benefit issues
- Assist in the completion of End of Month Closing
- Track and retrieve Aged invoices for payment
- Mail receiving, distribution, shipping
- Answer and direct incoming phone calls
- Administrative support
- Generate region invoicing weekly
- Generate end of month accruals and deferrals
- Post customer payments. Post revenues by verifying and entering transactions.
- Update and maintain receivables by totally unpaid invoices.
- Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
- Make adjustments to accounts or ledgers as applicable.
- Support controller and accounting team with various administrative functions.
- Follow filing procedures to ensure the divisions compliance
- Performs other related duties assigned by Manager.
Preferred Qualifications
- Associates degree or higher in Business or related field; desired but not required