Assistant – Senior Administrative

Assistant – Senior Administrative

Requirements

• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Principles and methods of budget preparation and expenditure control.
• Records retention, preservation, and recording.
• Office management processes and procedures.
• Three years related work experience.
• Associate degree. Four years of related work experience may substitute for this education requirement.

Responsibilities

• Provides administrative support of a responsible and complex nature and assists multiple departments.
• Coordinates departmental activities and events.
• Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor’s schedule.
• Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems.
• Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.
• Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.
• Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments’ budgets, maintains asset inventories, and assists in preparing budgets for some departments.
• Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May coordinate and review work of office or department personnel.
• May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Preferred Qualifications

No preferred qualifications provided.