Assoc Admin Assistant

Assoc Admin Assistant

Requirements

• Minimum of 2 years of executive administrative experience supporting senior management.
• High School diploma required; Bachelor’s degree preferred.
• Demonstrated ability to manage multiple, competing priorities efficiently.
• Highly organized, detail-oriented, and proactive.
• Ability to thrive in a fast-paced, high intensity work environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Capability to learn and navigate multiple IT applications.
• Flexibility to adjust work schedule as needed to meet business demands.
• Advanced PowerPoint skills with the ability to create high-quality presentations independently.
• Strong communication, interpersonal, time management, and problem-solving skills.

Responsibilities

• Provide administrative support in a professional, confidential and organized manner.
• Coordinate meetings, appointments, and external events.
• Prepare PowerPoint presentations and site wide communications.
• Actively participate in planning and coordinating office and networking events (e.g., Employee Appreciation Week, Anniversaries, Leadership Events).
• Serve as a key resource, responding to inquiries and providing assistance as needed.
• Engage in daily interactions with department managers, senior leaders, external vendors and customers.
• Utilize SAP/MyBuy for administrative and procurement tasks.
• Organize and maintain department files (both electronic and physical).
• Provide comprehensive support to ensure the team meets business objectives and priorities.
• Maintain and update distribution and contact lists.
• Perform other duties or projects as assigned.

Preferred Qualifications

• Bachelor’s degree preferred.