Associate Director – Medical Communication Operations

Associate Director – Medical Communication Operations

Requirements

• Advanced scientific or medical degree (PhD, PharmD, MD) preferred; MS or equivalent experience in biomedical sciences considered.
• 6+ years of experience in Medical Communications, Publications Operations, or Medical Affairs within the biotechnology or pharmaceutical industry.
• Strong knowledge of publication planning and execution, including scientific writing, peer-reviewed publication processes, and congress activities.
• Proficiency in publications management systems (Datavision, PubStrat, or similar tools).
• Experience leading medical publication workflows, submission tracking, and compliance reporting.
• Knowledge of industry guidelines (GPP, ICMJE, Sunshine Act, PhRMA Code, FDA, OIG, ACCME).
• Ability to work in a matrixed, cross-functional environment and engage with key stakeholders in Medical Affairs, Clinical Development, and Regulatory teams.
• Strong project management skills to oversee multiple priorities, timelines, and stakeholders effectively.
• Excellent written and verbal communication and presentation skills to facilitate collaboration with internal and external partners.

Responsibilities

• Provide operational leadership and execution oversight for global publication planning and scientific communication deliverables.
• Manage publications management systems (e.g., Datavision, PubStrat) to track progress, enhance workflow efficiency, and ensure compliance with publication guidelines.
• Support the planning, development, and submission process for abstracts, manuscripts, and congress presentations, ensuring timely and high-quality execution.
• Ensure compliance with Good Publication Practices (GPP), ICMJE guidelines, and internal policies to uphold transparency and integrity in publications.
• Lead the implementation of metrics and reporting for publication performance and impact analysis.
• Oversee and optimize publications management platforms to improve team efficiency, collaboration, and tracking of medical communication deliverables.
• Maintain a centralized system for scientific communication materials, including reference libraries, publication archives, and congress materials.
• Ensure alignment between medical communications, medical affairs, clinical, and commercial teams to maintain consistency in messaging.
• Partner with IT and external vendors to enhance digital capabilities and streamline publication workflows.
• Act as the key operational contact for internal stakeholders (Medical Affairs, Clinical Development, Legal, Compliance, Regulatory, and Commercial teams) to facilitate seamless execution of publication plans.
• Support the development of scientific communication platforms to ensure consistency in external messaging.
• Provide internal training and guidance on publication processes, compliance standards, and best practices.
• Support scientific congress planning and execution, coordinating key deliverables such as abstracts, posters, and symposia.
• Manage external medical communication agencies, vendors, and freelancers, ensuring timely and high-quality deliverables.
• Oversee budgets, contracts, and financial tracking for publication-related projects.
• Identify opportunities for process improvements and cost efficiencies in medical communications operations.

Preferred Qualifications

• Experience in precision oncology and targeted therapies.
• Familiarity with emerging digital platforms for scientific engagement and medical communications.
• Experience working with publication agencies and external vendors to optimize processes.
• Excellent communication, interpersonal, and presentation skills to engage internal and external stakeholders effectively.