Bilingual in Japanese/English Corporate General Service Specialist – Business Management Department for Japanese Corporate Banking

Bilingual in Japanese/English Corporate General Service Specialist – Business Management Department for Japanese Corporate Banking

Requirements

• An Associate degree or equivalent work experience is required.
• A Bachelor’s degree preferred
• Bilingual in Japanese and English
• A team player with strong interpersonal communication skills both in English and Japanese
• Strong organizations skills and ability to manage multiple tasks
• Advanced skills in MS Office Suite (Excel, Word, Outlook, PowerPoint and others)

Responsibilities

• Perform overall corporate & general services/office operations, including vendor and service provider management
• Orders office supplies, manages office reception area, break rooms and mail room
• General office services projects, as requested
• Ensure compliance with all internal and external practices, and streamlining or enhancing operations where applicable
• Coordinates overall property management functions for the business unit
• Serve as a liaison for security requirements, building access, maintenance requests, and company fleet, including procurement of vehicles and scheduling the maintenance and repair of the vehicles
• Manage the records (off site) for the business unit, including conducting an annual inventory of records
• Manage the fixed assets for the business unit
• Conduct internal inspections and prepare various reports
• Organizes files and offices, arranges travel and hotel reservations
• Completes all accounting forms for reimbursements
• Handles the scheduling of appointments and coordinates meetings and interviews
• Maintains membership of golf club and social club and process the related payments
• Set-up business and professional lunches, dinners, entertainments and corporate events including customer seminar
• Order business cards, office supplies, flowers, gifts to customers
• Make arrangements for incoming visitors, greets guests
• Coordinate catering refreshments for guests
• Process ‘Gift and Entertainment’ related tasks
• Prepare or edit various reports and articles
• Perform tasks for onboarding process of a new employee
• Help JCB management maintain relationships with local communities by performing a liaison role and related tasks
• Perform other administrative tasks associated with Business Management Department assigned by manager or manager’s manager
• Provide payment instructions to prevent errors
• Verify processed invoices
• Perform other accounting functions relating to Accounts Payable
• Organize various data and prepare materials or lists required for project for the purpose of planning, tracking, monitoring, and reporting
• Keep relevant teams informed about projects in a timely manner
• Support Project Leaders in coordination with relevant teams in projects

Preferred Qualifications

• A Bachelor’s degree preferred