Blackstone Multi Asset Investing - Executive Assistant

Blackstone Multi Asset Investing – Executive Assistant

7+ years of executive assistant experience supporting C-suite executives, preferably in a professional-services environment; experience in executive search ideal
Exceptional interpersonal and communications skills; ability to interact with talent at all levels and of all backgrounds within the firm and beyond its walls
Excellent attention to detail; extremely organized
Proactive self-starter and problem solver with strong sense of urgency, ownership, and follow-through
Ability to work independently, multitask, prioritize, and respond timely; adapt to changing priorities and requirements
Discretion in handling confidential information with utmost integrity
Positive, can do and professional attitude with ability to work well in a dynamic environment
Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, and Outlook); familiarity with Concur is preferred

Manage heavy calendar scheduling; plan complex meetings, calls and certain travel arrangements including domestic and international travel
Coordinate all logistics for internal and external meetings
Track business expenses and prepare expense reports
Receive, screen and route all incoming telephone calls, mail and correspondence
Help team with hosting and planning reoccurring meetings and events
Using good judgment, redirect inquiries to other members of team as appropriate
Independently determine when to pull an executive out of a meeting to address a different matter the EA feels is urgent and important
Partner with other administrative assistants, including communication of handover tasks, training and other key deliverables
Role may require some work outside of regular business hours for time-sensitive tasks
Liaise with other organizations for scheduling and projects
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system