Business Process Analyst – Ousd – A&S

Business Process Analyst – Ousd – A&S

Requirements

• Active Top Secret/SCI facility clearance, or a TS security clearance but be eligible to receive a SCI.
• Minimum of five (5) years of specialized experience leading and providing technical guidance on high-complexity projects.
• Executive-level support experience within DoD and/or other federal agencies.
• Proven ability to manage customer expectations and work directly with stakeholders.
• Strong analytical, problem-solving, and decision-making abilities.
• Outstanding customer service skills, initiative, judgment, creativity, and flexibility.
• Ability to manage multiple tasks simultaneously in a high-pressure environment.

Responsibilities

• Reviewing reports or associated correspondence packages for adequacy to include completeness, structure, content, and format to ensure package meets all task requirements.
• Providing recommendations to action officers to improve/finalize inadequate packages prior to senior leader review.
• Analyzing information from a variety of acquisition and program sources.
• Authoring, reviewing, and editing documents and preparing reports.
• Participating in program performance assessments of Major Defense Acquisitions Programs.
• Ensuring that senior leader decisions are clearly communicated in items of correspondence prepared for signature.
• Determining the acceptability of documents based on composition, coordination, and logical analysis.
• Monitoring workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities.
• Possessing the ability to work under pressure, consistently meet deadlines, manage priorities, handle sensitive information, performs independently without continuous oversight/instruction, and anticipates government/senior leader needs.
• Interacting with and managing a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress.
• Must be able to also perform Executive Administrative Support duties expertly and may be required to perform either of these functions for short durations during routine absences.
• Drafting funding contracting documents for review by senior leadership; reviewing/editing or producing read-ahead materials.
• Maintaining and reconciling budgets.
• Composing correspondence and memoranda requiring independent judgment as to content.
• Ensuring correspondence accuracy, format, spelling and grammar.
• Assembling enclosures, attachments and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval and signature.
• Routing correspondence in accordance with approved distribution codes or other designated routing lists.
• Processing incoming and outgoing correspondence, recommending format and content changes.
• Maintaining all correspondence control systems to reflect current task status at all times.
• Preparing internal and external office correspondence; assisting in the control and accountability of classified documents stored within the office.
• Ensuring special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress).
• Maintaining multiple office and executive calendars, including but not limited to scheduling of appointments, meetings, travel, speeches, conferences, Congressional testimony and media appearances.
• Providing customer service to customers by telephone and in person.
• Providing pickup and delivery of correspondence.
• Processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System; preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email.
• Providing responses to public requests or calls for information and assistance.
• Coordinate OUSD(A&S) activities in support of the Department’s Program and Budget Reviews which include Prepare the internal A&S schedule to ensure Issue Papers are drafted, coordinated, and reviewed with A&S Leadership and submitted in accordance with the CAPE Technical Guidance. Review Issue Papers in the CAPE Issue Nomination Software Program to ensure they meet the criteria for acceptance.
• Coordinate OUSD (A&S) activities in support of the annual Office of Management and Budget (OMB) Passback by coordinating with the affected offices and Defense Agencies and obtaining approval to ensure OSD (Comptroller) timelines are met.
• Coordinate OUSD(A&S) support for the 3-Star Programmer’s and Deputy’s Management Action Group to include distributing Read Ahead (RAH) slides to subject matter experts and preparing RAH binders for A&S Principals.
• Coordinate weekly reports as required to include those provided to the DSD front office by tasking offices for inputs, consolidating inputs and preparing drafts for the A&S Chief of Staff.
• Serve as A&S primary lead for coordination and consolidation of the Annual Statement of Assurance that is approved by the A&S Chief of Staff prior to submittal to the CMO.
• Deliver the Annual Statement of Assurance.

Preferred Qualifications

• Bachelor’s degree from an accredited college/university.