Business Unit Administrator

Business Unit Administrator

Requirements

• Proven 3-5 years’ experience as a receptionist, front office representative, or similar role.
• Excellent verbal and written communication skills.
• Customer-service oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to multi-task.
• Strong attention to detail.
• A professional appearance and demeanor.
• Ability to handle sensitive and confidential information with discretion.
• Must be able to load and unload boxes weighing up to 10 lbs., hand truck or carts can be used to move objects.

Responsibilities

• Greet and welcome clients and visitors in a friendly and professional manner
• Answer and direct phone calls, taking messages as necessary.
• Manage the scheduling of conference rooms and appointments.
• Handle incoming and outgoing mail and deliveries.
• Maintain a clean and organized reception area.
• Perform various administrative duties such as document preparation, filing, and data entry ensuring confidentiality.
• Coordinate with office staff to ensure efficient operation of the office.
• Provide support to Partners and guests as needed.
• Provide daily support to the Lobby Banking team by directing calls, scheduling client appointments, and serving as a backup for access.
• Administer officewide calendar. Schedule and coordinate meetings. Responsible for ordering catering and deliveries, meeting room set-up and breakdowns, and handling parking validation and security registration for visitors.
• Responsible for maintaining office supply backstock.
• Assist with reservations and travel arrangements for managers or other partners in the area.
• Responsible for routine operational/administrative work. Focuses on administering defined procedures, analyses and report preparation (overseen, reviewed and checked by more senior partner)
• May be responsible for data input, data processing and data verification.
• Submit, track or monitor expenses for the department and leadership.
• Maintains electronic and paper records.
• Manage and maintain partner directory information.
• Act as liaison with property management, building management, and company security control center.
• Assist in onboarding new employees by preparing badge access, IDs, parking, etc.
• Ensure office equipment is properly maintained and serviced.
• Support operational projects, including scheduling, coordination, and communication with internal teams and external vendors.
• Support in-office events by coordinating logistics for both internal and external gatherings, managing catering, ensuring technology is properly set up, and handling other event related tasks to create a seamless experience.

Preferred Qualifications

No preferred qualifications provided.

Benefits

No information provided on Benefits.