Coordinator – Program Management

Coordinator – Program Management

Requirements

• Minimum of three to five years of relevant experience
• A bachelor’s degree is desirable
• Comfortable working in a team environment
• Excellent writing, editing, organizational, and verbal skills
• Able to manage numerous tasks and projects
• Able to think and work independently, using strong working knowledge of program substance and process
• Strong working knowledge of Microsoft Outlook, Word, and Excel

Responsibilities

• Schedule and manage logistics for Program Officer Cohort and Ending and Exiting Programs Cohort meetings, including liaising with Meeting Planners as needed, as well as future communities of practice hosted by the team
• Take and circulate notes and agendas for all Cohort Meetings
• Arrange and coordinate appointments and travel for Cross-Foundation Program Officers
• Process expense reports for the Cross-Foundation Program Officers and the Managing Director
• Manage the Managing Director’s calendar in partnership with the Senior Program Management Associate
• Backup to the Senior Program Management Associate on Team Leader Meetings (schedule, agenda, and notes)
• Create and track contracts and payments, as a backup to the Senior Program Management Associate
• Arrange and coordinate appointments and logistics for Staff visiting Chicago from our Nigeria and India offices
• Schedule and manage logistics for On Nigeria meetings and process expense reports for Chicago-based On Nigeria Staff
• Participate in Foundation-wide committees, working groups, and other initiatives
• Participate in external activities such as award selection committees, affinity groups, and other opportunities
• Serve as back-up to the Senior Program Management Associate, participate in cross-training, and back-up other Coordinators in Programs as assigned
• Perform other duties as assigned

Preferred Qualifications

• A bachelor’s degree is desirable