Court Services Specialist

Court Services Specialist

Requirements

• High School Diploma or GED required.
• Bachelor’s degree preferred or equivalent years of experience.
• 5+ years of litigation docketing experience.
• 2+ years E-filing experience.
• Knowledge and ability to research multi-state rules of civil procedure, federal rules of procedure, local rules, judges rules, and agency rules.
• Experience researching court websites for both State and Federal courts.
• Experience in use of Online filing platforms (CM/ECF and third party vendors).
• Advanced proficiency with Microsoft Office products including MS Outlook, MS Edge, MS Excel and MS Word.
• Experience with CompuLaw Vision, Pacer, SmartRules, Westlaw legal systems.
• Must be detail-oriented and have the ability to budget time efficiently while handling multiple tasks.
• Must demonstrate accuracy when calculating deadlines and entering due dates and the ability to research rules when needed.
• Must possess excellent verbal and written communication skills and the ability to interact professionally with personnel in a responsible and respectful manner.
• Ability to interpret and analyze information.
• Must be a self-starter; able to work in a fast-paced environment; and exercise independent judgment in performing all aspects of the assignments.
• Must be able to work with competing deadlines and prioritize as needed.

Responsibilities

• Provides litigation docket support to all firm offices.
• Logs and processes all calendar requests as assigned using docketing software.
• Determines court dates by reviewing relevant documents and calendars all State, Federal and Agency court deadlines.
• Provides weekly and customized calendar reports.
• Creates and updates deadlines and trial calendars for new and existing clients/matters.
• Responds to and works with case teams to ensure docket entries are accurate and meet their practice needs.
• Conducts regular calendar meetings with attorneys or paralegals to review upcoming calendar.
• Follows departmental best practice procedures and assists with implementing solutions to mitigate future issues when applicable.
• Researches court rules using applicable tools: Court website, Smart Rules, Westlaw, Rutter’s Guide.
• Assists in the investigation of docket/calendaring concerns and responds to inquiries regarding work product.
• Answers procedural questions related to date calculations.
• Acts as a resource regarding all types of court filings, answering questions from Court Service Department, Legal Assistants, Attorneys, and other users throughout the firm.
• Develops expert knowledge of court filings and standards; resolves court filing questions, and ensures court filings are completed accurately.
• Distributes service and courtesy copies, when necessary.
• Communicates directly with court/administrative offices to confirm rules and procedures.
• Acts as a liaison between the firm’s attorneys and court personnel.
• Reviews basic documents to ensure compliance with applicable rules.
• Performs all aspects of court services functions, including print and electronic filings, court rule updates, and engagement of attorney service companies relating to delivering the filings to courts and counsel, service of process and subpoenas.
• Communicates with the Docketing Department regarding filing-generated deadlines and due dates to ensure proper calendaring for attorneys and case teams.
• Communicates with litigation teams in advance of filings, coordinates staff and resources needed for filing, confirms cite-checking has been completed, reviews the filing for conformity with court rules, files with the court, and delivers courtesy and service copies.
• Monitors status of submitted filings and updates attorneys.
• Assists in the downloading of documents and updating internal databases.
• Researches print and electronic collections of litigation documents to retrieve specific documents or precedents on request.
• Collects attorney filing credentials across the firm, maintains accurate information, creates court admission accounts for attorneys and troubleshoots credential issues.
• Researches and provides routine announcements of court rule changes to secretarial staff.
• Engages filing vendor services, manages firm accounts and handles vendor invoices.
• Other duties as assigned.

Preferred Qualifications

• Bachelor’s degree preferred or equivalent years of experience.