Dean’s Scheduler and Administrative Associate
| Company | University of Texas – Austin |
|---|---|
| Location | Austin, TX, USA |
| Salary | $52000 – $55000 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Senior |
Requirements
- Bachelor’s degree and at least five years of experience with advanced administrative functions or High School graduate with ten years of experience
- Expertise with MS Outlook
- Two years experience with complex calendar management
- Proficiency with MS Excel and PowerPoint
- Impeccable oral and written communication skills
- Customer- and service-oriented positive demeanor
Responsibilities
- Manage the dean’s schedule
- Schedule appointments and meetings, coordinate resources, and prepare meeting materials
- Act as lead coordinator for various Dean’s Office events
- Maintain sensitive personnel information files, both digital and physical
- Prepare correspondence, memorandums, and emails on behalf of the Dean
- Coordinate Dean’s travel: secure lodging, arrange flights, and reconcile expenses upon completion
- Assist with various other special projects in the Dean’s Office
- Greet and interact with visitors to the dean’s office
Preferred Qualifications
- Experience working for C-Suite (or equivalent) level executives
- Expertise with MS Outlook and Office Applications