Division Assistant III

Division Assistant III

Requirements

• Organized
• Detail oriented
• Team player
• Time management skills
• Ability to juggle multiple tasks
• Basic Microsoft Office skills
• Basic SharePoint skills
• Analysis skills
• Solid customer service skills

Responsibilities

• Draft, format, produce, edit, and proofread a variety of documents as guided by general company practice
• Research and obtain information for special assignments
• Edit documents based upon request and research data discrepancies
• Analyze problems and determine an approach to resolve the situation or develop recommendations for action by supervisor
• Support departmental projects and processes, following up on pending details and coordinating work with other team members
• Coordinate complex activities between departments and outside parties to ensure requests are carried out and activities completed
• Enter data into computer systems, create or generate reports, and ensure data integrity
• Contact company personnel at all organizational levels to gather information and prepare reports
• Provide a variety of fiscal services, such as budget monitoring, purchase ordering, payment posting, and verifying and routing invoices for payment
• Make appointments, travel arrangements, and meeting arrangements
• Update information on intranet sites by entering updates, posting documents, maintaining links, and other maintenance as assigned
• Maintain department files
• Provide on-site front desk reception in order to greet guests and coordinate office and on-site activities
• Pick up, deliver, and respond to mail, phone calls, and inquiries on own initiative, routing correspondence to the appropriate person if necessary
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating
• Work effectively with others who have different perspectives, backgrounds, and/or work styles
• Continually sustain the Inclusive Leadership Competencies (ILC) through the Explorer level on an annual basis

Preferred Qualifications

• Three or more years experience demonstrating ability to maintain system integrity, support department projects, and provide administrative support to a manager or department
• A high school diploma or equivalent
• Other combinations of skills and experience may be considered