Events and Stewardship Specialist

Events and Stewardship Specialist

Requirements

• A bachelor’s degree in a business-related field
• At least five years of experience in fundraising, marketing, public/community relations, or event planning
• Strong written and verbal communication skills
• Excellent interpersonal skills to work effectively with other members of the Philanthropy team, volunteers, and the public
• Excellent organizational skills to meet deadlines
• Proficient in Microsoft Suite (PowerPoint, Word and Excel)
• The ability to work in a malleable environment with rapidly changing priorities and a variety of projects simultaneously, including work outside of the normal workday, including weekends.

Responsibilities

• Execute event planning and execution tasks, including managing auction details, logistics, and donation solicitations for VAI’s signature fundraising initiatives.
• Manage vendor relationships, venue coordination, and on-site event logistics.
• Develop and maintain detailed event timelines, budgets, and operational procedures.
• Cultivate and steward relationships with Philanthropy event donors ensuring their continued engagement and support.
• Develop and deliver personalized stewardship plans and communications to acknowledge and recognize donor contributions.
• Provide essential support to the Philanthropy team in donor relationship management, including data entry, report generation, and communication.
• Assist in the creation of donor-centric materials and communications.
• Support volunteer coordination for signature events, ensuring a positive and productive volunteer experience.
• Coordinate event marketing and communication efforts, including website updates, social media promotion, and asset development.
• Assist in the creation of donor-focused communications.
• Maintain accurate event records, donor information, and financial data.
• Prepare event reports and analyze data to inform future event strategies and stewardship efforts.
• Perform all other duties as assigned.

Preferred Qualifications

• Exceptional Organizational Skills
• Strong Communication Skills
• Relationship Building
• Detail-oriented
• Problem-Solving Skills
• Team Player