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Executive Administrative Assistant – Client Services & Marketing
| Company | FM Global |
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| Location | Providence, RI, USA |
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| Salary | $32.08 – $46.12 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Senior, Expert or higher |
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Requirements
- High School Diploma or equivalent
- 8+ years of administrative/executive experience supporting senior management
- Proficient with Microsoft office (e.g., Outlook, Word, Excel, and PowerPoint) and systems used for administrative support
- Highly organized and detail-oriented
- Ability to work in a fast-paced environment and consistently meet deadlines
- Strong interpersonal skills and ability to act with diplomacy and tact
- Ability to support interactions and correspondence with internal and external contacts on behalf of an exec based on their style and preference
- Discretion with regards to sensitive and highly confidential matters
- Provide assistance and mentorship to admins with less experience
Responsibilities
- Manages calendar and supports prioritization
- Organizes meetings and events
- Prepares materials such as presentations, agendas and minutes
- Handles a variety of administrative tasks using an understanding of company policy and executive preference (e.g., expense reports, invoices, budget, itineraries/travel, purchasing supplies, files and records)
- Gathers and summarizes information and may prepare complex reports to support executive decision making
- Supports management of interactions and correspondence with internal and external contacts on behalf of an executive based on style and preference
Preferred Qualifications
