Executive Assistant

Executive Assistant

Requirements

• Demonstrated ability (7-10 years) supporting senior leaders, preferably in a large organization
• Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Ability to exercise good judgment in a variety of situations
• Proactive approach, administrative, and organizational skills
• Ability to maintain a realistic balance among multiple priorities

Responsibilities

• Complete a broad wide range of administrative tasks including: running a very active calendar of appointments; completing expense reports and supervising budget spend; composing and preparing correspondence; arranging sophisticated and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicate directly, and on behalf of the VPs, with other senior leaders, brokers, external contacts, employees, and others, on matters related to the VP’s programmatic initiatives.
• Research, prioritize, and follow up on incoming issues and concerns, including those of a critical or confidential nature, and determine appropriate course of action, referral, or response and redirect when appropriate.
• Provide a bridge for smooth communication between your leaders’ office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Work closely and effectively with your leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Build relationships crucial to the success of the organization, and handle various special projects for the VPs, some of which may have organizational impact.
• Successfully complete critical aspects of results with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate your leaders’ effectiveness.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with a sense of urgency.
• Participate in the development and implementation of secretarial/administrative standards, policies and practices for the organization.
• Participate as an adjunct member of the leadership team including assisting in scheduling meetings and attending all meetings.
• Assist in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings.

Preferred Qualifications

No preferred qualifications provided.