Executive Assistant

Executive Assistant

Requirements

• 7-10 years of executive-level administrative support in a fast-paced technology company.
• Ability to demonstrate professionalism, discretion, and confidentiality.
• Possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• Emotional intelligence and the ability to be resourceful when obstacles arise.
• Use flawless judgment regarding how to manage confidential and sensitive information.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Proficiency with Google Suite, Zoom, Slack, and Docusign.

Responsibilities

• Manage the CEO’s calendar, prioritize meetings, and handle last-minute changes or urgent requests with the appropriate level of urgency and attention to detail.
• Attend key meetings and track follow-ups and deliverables.
• Proactively manage all aspects of CEO’s schedule across internal meetings and external engagements.
• Work with CEO and their leadership team to help create agendas and content for key department meetings, drive those meetings, and track follow-ups.
• Anticipate needs of the CEO and help them stay focused, resolving administrative issues before they arise.
• Balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field.
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
• Assist in various executive team projects by creating presentations and managing project documentation.
• Provide EA support to Chief Legal Officer as well, including board meeting preparation and travel.
• Coordinate domestic and international travel within Contentful’s travel policy.
• Manage and reconcile expense reports.

Preferred Qualifications

No preferred qualifications provided.